Our Online Programme Management System project is now officially underway, since the first meeting of the Project Board last week. Although a lot of background work has been completed before this point, including mapping the ‘as-is’ state and beginning to collect user requirements, this formal initiation hands responsibility for strategic guidance to key stakeholders from a wide range of academic departments and professional services.
The ‘vision’ is beginning to look quite ambitious: for a newly-designed system and related processes which will manage “all programme-level information”, and link seamlessly to systems which hold module data and regulations while providing a single intuitive interface for users to manage their own course data. The system is expected to cover the entire programme lifecycle: from an initial idea through development and approval stages, supporting the effective management of changes and updates to information while the programme is running, and handling discontinuations. The system will provide a single, definitive source of programme information for internal and external purposes, including the HEAR, KIS, XCRI-CAP, the prospectus, PBS, ATAS and others.
We hope to learn from the experiences of others who have taken similar routes now or in the past – if this is your institution we’d be very grateful to hear from you how you went about it, what worked and what you might do differently!